125 Tips for Meeting Planners

NACR Show in Las Vegas, NV

Meetings and trade shows are completely different than they were 20 years ago. With technology and trends constantly changing, it can feel like meetings are completely different over a couple months.

We found 125 Tips for Today's Meeting Planners on CollaborateMeetings.com to be very insightful. From RFP's to blocking rooms to making sure your client's brand has a big impact during the event, this post offers advice on all aspects of meeting planning.

Of course, our three favorite pieces of advice relates to AV:

Make sure your AV partners understand your meeting objectives—your audience, your priorities and your hot buttons. Always inform them of changes to your program and include them in meetings with your venue. —Kevin R. Johnston, PlanSmart

Ideally, people should sit no closer than twice the height of a screen and no farther away than eight times the height of a screen. So if a screen is 10 feet tall, the audience should sit no closer than 20 feet and no farther away than 80 feet from it. —Scott Reagles, Initial Production Group

Storytelling is another way to think about how to frame your meeting. Know your message. Then, develop the story with a plot, a beginning, middle and end. Communicate the story using multiple messages: Theme the scene, reinforce it with music to create the right moods and immerse your attendees every step of the way. —Lenn Millbower, Offbeat Training

As Warner AV, we keep all these tips in mind when creating an AV display for a meeting or trade show.

You can read the entire post CollaborateMeetings.com by clicking here. 

And be sure to read our own AV tip How to Know Your Room for more tricks on making sure your next AV set-up goes smoothly before your next meeting.