How to Know Your Room

Creating a fantastic audio visual presentation means choosing the right space for the event and maximizing its potential. Here are some tips on how to get to know your room for your next meeting or trade show.

Before booking your space, schedule a walk-through. Be sure to invite all your vendors. An AV expert will be able to create a unique staging display that uses the space to its full potential. Here are some things our Project Managers look for:

1. Is it enough space?

AV equipment can use a lot of space. On a site visit, we will determine if everyone will fit in the space with the equipment that we provide. We can help with other things like selecting the correct screen based on the ceiling height, or deciding whether images from your presentation should be projected from the front or rear in relation to your space. We’ll even tell you what kind of audio system would be best.

2. Can you hide things?

It can become a tighter squeeze in your space that you expected with your attendees and staging equipment. You wouldn’t want to have to rent an extra space to keep empty boxes and equipment cases hidden, would you? On a site visit, we figure out where to hide empty cases and boxes. We’ll make sure that cases fit back stage, behind some strategically placed drape, or in an extra room that your venue provides.

3. What’s hanging?

One of the major issues what we face are beautiful chandeliers - that hang too low. If a low hanging chandelier or another decorative item suspend from the air is permanent, your entire staging display will have to be scaled accordingly. This creates a visual imbalance. We’ll also check to see if there are any soffits or decorative molding that might cause a cove. Coves can cause audio feedback and obscure screen placement.

WAV provides a full service for your next event including, site surveys, advice for placement, and a full scale / fully rendered drawing of the room so you can see what your show will look like before it takes place.